Career Opportunities

Director of Communications and Administration

To Apply: Send resume and letter of interest to stjamesleesburgva@gmail.com by March 12.

Supervisor: Rector

Full-time/Exempt: 35 hours/week (M-F 9:00 a.m. – 4:30 p.m., with occasional Sunday hours)

Position Description

The Director of Communications and Administration will:

  • Work proactively across all ministry areas to connect visitors, parishioners and community members (both on-site and virtual) to parish resources

  • Build an innovative, integrated program of member engagement

  • Strengthen operational structures and establish processes to support continuing growth

  • Engage staff, parishioners and public with courtesy, direct communication, and healthy boundaries.

  • Keep appropriate confidentiality about parish business and personal information.
     

Under the supervision of the rector and in partnership with the people of St. James’, the Associate for Communications and Administration will have roles and responsibilities in two key areas:

 

Communications

  • Develop a unified communication strategy that helps our parish community and its ministries reach key audiences and meet their goals.

  • Develop and implement an annual strategic communication plan that includes goals, activities, schedules, and performance metrics.

  • Consistent with that plan, the Director of Communications and Administration will:

    • Coordinate with church staff and ministry volunteers to prioritize and manage parish communications including letters, email, video, website, podcasts, social media and print publications.

    • Effectively manage and utilize the ACS database and Realm church management software for communications, engagement, event registration and volunteer management.

    • Assist and support individual ministries to develop and implement communication strategies consistent with the broader church communication strategy.

    • Develop and produce print and digital communications, such as parish emails, rack cards, postcards, stewardship materials and annual reports.

    • Manage and develop content for St. James’ existing social media channels; evaluate and manage the implementation of new social media channels as appropriate

    • Manage parish website, ensuring its maintenance, design and content are up to date, analyzing traffic patterns and adjusting web strategies as needed.

    • Design and produce materials related to Sunday morning worship and special events (bulletins for all in-person and online worship services, flyers, posters, etc).

    • Develop and produce signage that is welcoming and accessible.

    • Oversee the maintenance of graphic resources, including photo library and logos, and coordinate photography.

    • Maintain visual identity standards across all print, web and social media communications.

    • Serve as the official presence of the parish in our online services on Facebook on Sunday morning.

    • Manage key correspondence, such as pledge acknowledgements and thank-you notes.

    • Coordinate St. James’ volunteer audio and video production ministry.

    • Ensure compliance with St. James’ communications policies.

 

Administration

  • Perform or delegate general administrative tasks at the direction of the rector:

    • Manage the parish office technology systems, optimizing use of integrated systems for volunteer management and communications

    • Maintain membership and giving database, in collaboration with accountant and rector

    • Manage parish scheduling, including bookings and schedules for regular and special worship services, ministries, meetings, rentals, and special events.

    • Perform office management functions: mail, supplies, security, repairs, keys, lead volunteers as needed

    • Coordinate contractors for maintenance and other buildings and grounds projects in collaboration with the rector, sexton, and designated lay leaders

    • Coordinate pastoral care requests

    • Provide administrative support to the rector

    • Coordinate special projects and duties as directed by the rector, as appropriate.


Required Qualifications

  • Bachelor’s degree in communications, marketing, or a related field and 2-4 years of relevant experience

  • Excellent written and oral communications skills

  • Attention to detail and accuracy

  • Initiative and creativity

  • An understanding of cross-channel content management

  • The ability to meet deadlines while multi-tasking, prioritizing, and working efficiently

  • Demonstrated proficiency with:

    • Microsoft Office suite and Google Suite/Workspace

    • Website content management systems

    • Social media management tools

    • Email management platforms

    • Graphic design and print production

    • Membership database systems

    • Basic video production

    • Online meeting platforms and survey tools

  • Awareness of cultural trends affecting churches and their impact on communication tools, channels, and strategies.

  • A commitment to the mission and purpose of St. James’ Episcopal Church and its ministries.

  • Not a member of St. James’ Episcopal Church


The successful candidate will have demonstrated:

  • Leadership in areas of communications and administrative management, including volunteer management

  • Ability to think strategically and act tactically

  • The ability to learn new software platforms independently and quickly

  • Ability to thrive within a collaborative work environment

  • Experience with the dynamics unique to ministry work and church communities, with a preference for familiarity with the Episcopal Church

  • Gifts for bringing out and sharing other peoples’ stories.